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If you have a business and you want to boost the productivity of your employees, you want to think about ways in which you can make meetings more effective. After all, it is not only the productivity of your employees who are affected but also your work procedures and workflow. There are various ways you can be sure that your meetings are more productive. Let us take a look at some of these here. The first thing you can do is to involve fewer participants in your encounters. Needless to say, you need as many people involved as possible and getting everyone involved will help streamline the process and make the most out of the time that you have available. So, if you're having a meeting with only three or four participants, you might find that you have more issues to work on than with a larger meeting of 20 or so participants. It may take you more time to resolve issues, as well. The next thing you could do is to make certain that everybody knows what they're doing. If you are holding a training session, as an example, you will need to let all your participants know what they'll be doing. This implies using visuals to communicate. You should use a tool like the Project Board which allows you to find out who needs to present something and where they ought to be before they take their seats. The next thing you could do is to study your meeting venues. If your workplace is not suitable for holding a meeting, you're not likely to get the most out of the session. You might not even end up being able to host it, since places are restricted in most cases. Make sure you check out your options before you make decisions concerning the best meeting venues for your workplace. That way, you will know you are working with the best resources possible. Something else you can do to make sure your meeting is as effective as possible is to think about the tone you are using. Some attendees bring with them an attitude that's full of negativity. In order for you to truly benefit from the session, you need to let them vent their feelings and have them dialogue with one another. However, you also have to be certain that you're encouraging participation. If you discourage participation, you might be leaving people feeling disengaged and frustrated. Moreover, if you would like to maximize the chance of a successful outcome, you have to ensure that your agenda is well-prepared. Ask your team members to prepare well, too. You can ask them to draw up a working document or create a draft for you so that you know just what the meeting will entail. It gives you a clearer idea of what you're trying to accomplish. Another technique that is often overlooked is to provide refreshments. Sometimes, people feel like you are rushing through their queries or topics. If you want to help them, suggest they take a break or stop talking for a minute to consume their coffee or tea. They'll feel more comfortable going forward if you're taking the time to let them have a drink. This can be a big help in building relationships with others. Lastly, be sure you are taking notes during the meeting. The whole purpose of this is for you to remember important points. Taking notes also permits you to compare notes with others in order to clarify any issues you could have been missing. Making meeting more effective, doesn't have to be hard if you know how to approach it. When you follow this advice, you're certain to help your company more than you think.

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